How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 WorkflowThe Update Fields Based on Activity in CRM workflow in Microsoft Dynamics 365 solves another common challenge for D365 users.

When an activity is completed, automatically update fields on regarding record. For example, when an Appointment is marked complete, update the Last Meeting/Visit Date field on the regarding Account or Lead.

Sales, customer service, management, and more departments will benefit. All departments in your organization may find value in this workflow.

User-level knowledge is required to set up this workflow.

To set up the Update Field Based on Activity in CRM workflow, follow these steps:


1. Trigger: Record is Created

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


2. Click “Select this row and click Add Step” and click Add Step > Wait Condition

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


3. Click <condition>(click to configure)

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


4. Add Filter for Appointment Status Equals Completed

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


5. Click “Select this row and click Add Step” and click Add Step > Update Record

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


6. Select the appropriate record and Set Properties as desired to update fields on the record. Save and close.

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


7. Click on the word Wait in the Wait Condition and click Add Step

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


8. Select Parallel Wait Branch

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


9. Click <condition>(click to configure)

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


10. Add Filter for Appointment Status Equals Canceled

This prevents the workflow from waiting indefinitely if the appointment is canceled rather than completed.

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


11. Click “Select this row and click Add Step” and click Add Step > Stop Workflow

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow

How to Set Up the Update Fields Based on Activity in CRM Dynamics 365 Workflow


12. Activate your workflow


That’s it  – you’re done!

If you have further questions about Microsoft Dynamics 365 workflows and how to set them up, reach out to our Microsoft Dynamics 365 support team for help. We are here to assist with every challenge you may be having.

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You can also browse our thorough Microsoft Dynamics 365 user group webinar library for topics like workflow triggers, user adoption, best practices for the beginner admin, best practices for the advanced admin, and much more.

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